Admin Support Purchasing Management Top Expert

Hiba Tarawneh

 Flag   Jordan   Amman, Amman, Jordan
Freelancer

Services

Admin Support Purchasing Management Top Expert

Finance and banking graduate with well-developed research background and personal competencies, communication abilities, oral and written good in English. Extremely organized and detail oriented.
My last 5 years had been with Iraqi company basic in Jordan

About

Finance and banking graduate with well-developed research background and personal competencies, communication abilities, oral and written good in English. Extremely organized and detail oriented.

Education

BA in Finance and banking

Work Experience

FLOATTITANDEVELOPMENT&RESEARCHINDUSTRIESLTD(2018-Present)–Iraqi
Company
Job Title : Supply chain and Operations.
➢ Oversee the procurement analysis of all supplies/services ensuring detailed procedure and selection process is clearly outlined within the analysis section.
➢ Ensures the proper functioning of supply chain including procurement planning, purchasing of goods and services, their transport and handing-over.
➢ Managing and prioritising incoming requests for quotation packages.
➢ Organize and update database of suppliers, delivery times, invoices, and quantity
of supplies
➢ Negotiate appropriate contracts for pricing and supply
➢ Review the performance of the contracts
➢ Ensure that all aspects of a logistics team, such as shipping, warehousing and procurement, are working together to fill orders and deliver materials on a timely basis
• AL-MURBATGroupforGeneralTrading(2014-2018)–IraqiCompany Job Title: Finance and logistics Officer.
➢ Prepare and analyze the financial statements (Incoming and Expenses) ➢ Resourceful in the completion of projects, effective at multi-tasking.

➢ Liased with bankers, insurers regarding financial transactions. ➢ Reported on variances in quarterly costing reports.
➢ Prepared reports by project
➢ Administered online banking functions.
➢ issued a transfer for banking
➢ Prepared and analyzed financial statements
➢ Keep accurate records for all daily transactions
➢ Prepare balance sheets
➢ Process invoices
➢ Record accounts payable and accounts receivable ➢ Update internal systems with financial data
➢ Reconcile bank statements
➢ Participate in financial audits
➢ Track bank deposits and payments
➢ managing the flight tickets and hotels booking
➢ Supply chain (Logistic Procurement Officer):
➢ Experience of the managing bid process and Manage the response to tender inquiries
➢ Establish a clear procurement plan ensuring that requests are managed effectively ensuring sufficient time is provided to complete all necessary processes.
➢ Delegate to individuals within the team quotes to obtain, including on the weekly task plan.
➢ Ensure all procurement requests are completed correctly and the duties of collecting quotations is
segregated amongst the team to prevent conflict of interest.
➢ Follow up orders and customs’ clearance process of pharmaceutical and medical devices, and ensure their proper delivery to the stores.
➢ Follow up and update a weekly report on property and warehouse activities, and submit quarterly property and warehouse report to management.
➢ Manage all supplies for the organization, ensuring the administration team are logging all incoming and outgoing supplies and any discrepancies are investigated and reported.
➢ Manage the process of procurement and delivery for project supplies to office/sites/training/events, ensuring all items are logged in and any extra supplies are returned back to the office and logged correctly where necessary
➢ Process all invoices accurately and promptly, checking for completeness and eliminating errors, and ensuring payment is made within the appropriate timescale.
➢ Read and comprehend legal documents, such as contracts or import/export agreements
➢ Devising and using fruitful procurement and sourcing strategies
➢ Discovering profitable suppliers and initiate procurement partnerships
➢ Negotiating with external vendors to secure advantageous terms

➢ Office Administrator:
➢ Communicates with relevant agencies to produce travel itineraries for business directors and employee events
➢ Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
➢ Manages correspondence by answering emails and sorting mail
➢ Assists in planning and arranging events, including organizing catering
➢ Handles expenses and billing cycles
➢ Manages reception area and looks after visitors
➢ Answers phone calls and transfers them as necessary
➢ Drafts, formats, and prints relevant documents
➢ Maintains stock lists and orders office supplies as needed
➢ Manages staff expense requests
➢ Interacts with directors and carries out their requests
➢ Creates agendas and takes meeting notes
➢ Assists in purchase orders and invoicing
➢ Maintains accurate records for employee holiday requests
➢ Manages outgoing post and records data on special deliveries ➢ Photocopies and files appropriate documents as needed
➢ Attends workshops and conferences when requested
➢ May take care of website functions and social media profiles
• AlBiladSecurities&InvestmentsCo.(2012–2014) Job Title: Accountant
➢ Recording and reconciling bank transactions and balances.
➢ Update accounts receivable and issue invoices.
➢ Publish financial statements in time, collect, and summarize account information.