Admin Support Microsoft Office Services

Maisa Ghalib Ayya

 Flag   Jordan   Amman, Amman, Jordan
Freelancer

Services

Admin Support Microsoft Office Services

I have experience in working as an office manager including excellent negotiation and communication skills and writing reports to summarize key points for actioning
Excellent administration skills including a variety of competencies in computer programs such as Microsoft Office, PowerPoint, Excell, and ward)
International experience with embassies, Universities, and Ministries
Processing of online applications for security approvals
Managing and handling Public and student Affairs
Development of Standard operating procedures (SOPs) and monitoring compliance through auditing
Bilingual written and verbal English and Arabic skills
Academic and social advisory skills
Data entry for management systems





Education

BSc in Biology science

Work Experience

1- Counselor at Royal Embassy of Saudi Arabia Cultural Bureau
United Kingdom - London
October 2011 to April 2018
▪ Managing academic case affairs relating to Saudi Post-Graduate students in the UK

▪ Liaising between UK bodies and the Saudi Arabia Ministry of Education

▪ Following up all student cases with the UK Universities

▪ Supervising all financial matters related to the student studies with Universities and the Saudi Arabia Ministry of Education

▪ Lead coordinator for the department advisors

▪ Developing new procedures and monitoring their progress  

▪ Extensive researching of present and cold case files to ensure comprehensive analysis

▪ Collation of broad base evidence to bring a satisfactory conclusion to cases

▪ Issuing Financial guarantees for the student family and re-imbursement of personal expenses

▪ Resolving any educational matters between the student and the University supervisor

▪ Revising student requests for engagement in continuous professional development programs to ensure that they are recommended by their University supervisors before granting funds through the Saudi Arabia Ministry of Education

▪ Auditing of student numbers, specialties, continuous progression and their up to date status regarding their grades and duration of their post-graduate studies with the University then submitting a full report to the Saudi Arabia Ministry of Education with recommendations based on evidence collected

▪ Continuous collaboration with the legal department at the embassy to resolve any student related issues
2-Lab Assistant at Ashford and St Peter’s NHS Foundation Trus
United Kingdom - London
February 2011 to October 2011
Assisting the consultant Histopathologist in cutting patients’ samples
▪ Preparing slides for examination
▪ Filing patient records for coding purposes
▪ Analyzing patient sampling with the Head of lab and the consultant Histopathologist

▪ Supervising all financial matters related to the student studies with Universities and the Saudi Arabia Ministry of Education

▪ Lead coordinator for the department advisors

▪ Developing new procedures and monitoring their progress  

▪ Extensive researching of present and cold case files to ensure comprehensive analysis

▪ Collation of broad base evidence to bring a satisfactory conclusion to cases

▪ Issuing Financial guarantees for the student family and re-imbursement of personal expenses

▪ Resolving any educational matters between the student and the University supervisor

▪ Revising student requests for engagement in continuous professional development programs to ensure that they are recommended by their University supervisors before granting funds through the Saudi Arabia Ministry of Education

▪ Auditing of student numbers, specialties, continuous progression and their up to date status regarding their grades and duration of their post-graduate studies with the University then submitting a full report to the Saudi Arabia Ministry of Education with recommendations based on evidence collected

▪ Continuous collaboration with the legal department at the embassy to resolve any student related issues
3-Office manager at Green field real estate Investment Company
Jordan
August 2008 to April 2010
Role summary: Organize and supervise all the administrative activities that facilitate
the smooth running of an office.
Main duties include:
1- Meeting with clients to facilitate management plans and action them
2- Initiate, maintain and update paper and electronic files
3- Dealing with any complicated enquires over the phone and handling them in an
appropriate manner to resolve them
4- Writing reports and briefings for various company meetings
5 - Dealing with various complaints on the phone, by email and in person
6- Meeting with senior managers from various companies to share ideas and create
various business plans
7- Negotiation and discussion with various supplier representatives regarding the
submitted offers to execute them in the right manner